Global Village Academy
  • Fort Collins, CO, USA
  • Full Time

Global Village Academy is an innovative charter school. Students learn core content through language immersion in their choice of French Spanish, or Mandarin.. GVA is truly a "global village." Our immersion teachers come from all over the world, each bringing their unique culture and language into the classroom. United by a common core, students are challenged to become world class thinkers, capable of engaging ideas using multiple languages and cross-cultural perspectives, through internationally benchmarked curriculum spanning each language village.

Summary:

Duties include opening of the office front desk at 7:30 AM, greeting of parents and visitors, arranging and checking in substitutes and ensure all classes are covered, all secretarial duties in the main office, approving and entering employee leave hours, maintaining the Powerschool data system, initial first aide, and parental communications as needed. May assist with translation and/or communication using second language skills when possible.

Essential Duties:

  • Collecting and presenting weekly to the Bookkeeper all bills which have arrived.
  • Order custodial supplies from the warehouse and building suppliers, and other vendors, check-in supplies when they arrive..
  • Collect, count and deposit all monies for the building.
  • Arranging / Check-in of all substitutes to the building and assist in ensuring all classrooms are covered prior to first period.
  • Assist co-workers in all phases of secretarial work needed to run the main office.
  • Assist administrators with uniform violations and catering for staff as needed.
  • Approve leave in the TSSI system in Oracle and input all business leave that is requested.
  • Take attendance calls off the answering machine
  • Update IC or PowerSchool With Corrected Attendance
  • Run attendance letters for administration School Communication Duties
  • Submit monthly billing notices for Kindergarten, busing, and Lunchroom fees.

Health Aid Duties

  • Administer First Aide
  • Communicate w/parents regarding health concerns
  • Enter health office visits into IC
  • Keep medical supplies stocked
  • Keep administration updated on new health office requirements
  • Order Supplies

Other clerical needs

  • Assist staff with clerical requests
  • Assist staff with arranging appointments
  • Assist with maintenance of copier machine
  • Assist with field trip submissions
  • Distribute mail to staff
  • Other duties as assigned

Minimum Requirements:

  • High school diploma or equivalent.
  • 1 year or higher of experience in secretarial skills or related areas.

Other background demonstrating application of the following knowledge, skills and abilities:

  • Communication, interpersonal, organization, basic spreadsheet, word processing, customer service, secretarial, math and basic accounting skills needed.
  • Operating knowledge of and experience with computers, general office equipment and computer software including Microsoft Excel and Word. Operational knowledge of Oracle, Maximo and other student information system required within 1 month of hire.
  • English skills required.
  • Oral and written fluency in a second language may be preferred or required based on building assignment.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. 

Global Village Academy
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